Planning Events

Due to the large amount of requests for tabling in the Chiles Atrium, organizations will only be approved to table three times a week. All requests must be submitted by 9am on Thursday for the following week.

Tabling hours are Monday – Friday from 9am – 4pm. Two chairs will be provided for each table. Requests for tabling in the Chiles Atrium can be submitted using the Questrom Student Organization Reservation Request Form.

The tables in the Chiles Atrium must be covered with a table cloth and skirt, which are available for sign-out at the UDC. Student Organizations tabling without a table cloth and skirt or that do not return the table cloth and skirt will be penalized, and unable to request tabling for the remainder of the semester. Tablecloths that are returned in a condition that requires cleaning may incur the laundering charge of $10.

On-campus room reservations for student organizations are handled through the 25Live platform.  Access to 25Live will only be given to the member of your organization who is listed as “Secretary” on your organization’s Engage profile.  There is a mandatory Blackboard training video required of each Secretary before use of the 25Live platform.  If your secretary is experiencing any issues with accessing the Blackboard training video or using the 25Live platform, please contact SAO directly.

Please be aware that Hariri classrooms are only available Monday – Thursday from 9am-9pm, and on Fridays from 9am-6pm.

NO FOOD IS ALLOWED WITHIN HARIRI CLASSROOMS.  

Requests for event space with Rafik B. Hariri Building can be submitted using the Questrom Student Organization Reservation Request Form.  All requests must be submitted by 9am on Thursday for the following week.

There is two hour limit for Questrom Commons Undergraduate Lounge reservations.

Reservations for the 9^th Floor Trustees Ballroom are handled through 25Live.

Events approved to be held during the weekends in the Rafik B. Hariri Building must have a faculty/staff chaperone present at all times.

Once your organization has been approved to host an event in the Hariri B. Rafik Building, it is your organization’s responsibility to follow-up with the required support offices and/or the Students Activities Office (SAO):

Media Support Services
Email Information Service & Technology with your media and AV needs. Be sure to indicate that you are a student organization in your email. You can find more information on their website.

Questrom Catering 
Email SAO with the event details and they will assist with your planning.

Facilities (Room Set-Up)
Email SAO with the event details and they will assist with your planning.

Questrom Student Organizations can continue to request funding to support events and initiatives that help the mission of career exploration, networking, and skill development by applying to the Questrom Career Exploration Fund: http://questromworld.bu.edu/questromlife/funding/  Only Questrom student organizations in good standing will be approved for funding requests.