Planning Events

Advertising Your Event

Student Organizations can advertise their events by adding them to the Questrom Calendar. To ensure that your event is included in the weekly Snapshot email, which is sent to the entire Questrom undergraduate community each Sunday, you must submit your event by noon the Wednesday before.

To add your event to the Questrom Calendar:

Go to the Questrom Calendar on QuestromApps, and log in.
Click on New Event (on the left).
Complete all fields, including selecting the relevant calendar and uploading an image.
Click Submit.

Please allow 24 hours for your event to appear on the calendar.

If you would like to advertise your event on Questrom Tools and the LCD screens around Rafik B. Hariri Building, email Elan Dweck with a png or jpeg file of your flyer.

Be sure that buildings and rooms are listed correctly:

The Rafik B. Hariri Building’s description is HAR, not SMG or QST
Questrom cannot be abbreviated as QST
The Undergraduate Lounge must be promoted as Questrom Commons Undergraduate Lounge
The atrium must be promoted as Chiles Atrium

Flyers and events with incorrect information will not be approved.

Reserving a Table

Due to the large amount of requests for tabling in the Chiles Atrium, organizations will only be approved to table three times a week. All requests must be submitted by 9am on Thursday for the following week.

Tabling hours are Monday – Friday from 9am – 4pm. Two chairs will be provided for each table. Requests for tabling in the Chiles Atrium can be submitted using the Questrom Student Organization Reservation Request Form.

The tables in the Chiles Atrium must be covered with a table cloth and skirt, which are available for sign-out at the UDC. Student Organizations tabling without a table cloth and skirt or that do not return the table cloth and skirt will be penalized, and unable to request tabling for the remainder of the semester.

Reserving a Classroom

On-campus room reservations for student organizations are handled through the 25Live platform. Access to 25Live will only be given to the member of your organization who is listed as “Secretary” on your organization’s OrgSync profile. There is a mandatory Blackboard training video required of each Secretary before use of the 25Live platform. If your secretary is experiencing any issues with accessing the Blackboard training video or using the 25Live platform, please contact SAO directly.

Please be aware that Hariri classrooms are only available Monday – Thursday from 9am-9pm, and on Fridays from 9am-6pm.

NO FOOD IS ALLOWED WITHIN HARIRI CLASSROOMS.

Questrom Event Space Scheduling

Requests for event space with Rafik B. Hariri Building can be submitted using the Questrom Student Organization Reservation Request Form. All requests must be submitted by 9am on Thursday for the following week.

Reservations for the 9^th Floor Trustees Ballroom are handled through 25Live.

Events approved to be held during the weekends in the Rafik B. Hariri Building must have a faculty/staff chaperone present at all times.

Questrom Event Follow-Up

Once your organization has been approved to host an event in the Hariri B. Rafik Building, it is your organization’s responsibility to follow-up with the required support offices and/or the Students Activities Office (SAO):

Media Support Services
Email Information Service & Technology with your media and AV needs. Be sure to indicate that you are a student organization in your email. You can find more information on their website.

Questrom Catering
Email SAO with the event details and they will assist with your planning.

Facilities (Room Set-Up)
Email SAO with the event details and they will assist with your planning.

Career Exploration Fund Requests

Questrom Student Organizations can continue to request funding to support events and initiatives that help the mission of career exploration, networking, and skill development by applying to the Questrom Career Exploration Fund: http://questromworld.bu.edu/questromlife/funding/ Only Questrom student organizations in good standing will be approved for funding requests.

Parking Passes

The UDC will no longer be providing Hariri Lot parking passes for student organizations. Student organizations are able to obtain parking passes through their OrgSync profile.