• Compliance Protocols

Testing, Screening, and Safety Compliance Protocols

Boston University’s highest priority is providing a safe and healthy campus environment. Protocols and practices have been put in place toward that end, ranging from frequent COVID-19 testing to limiting the density of people in our buildings. These are constantly updated and described in detail at www.bu.edu/back2bu.

Compliance with Commonwealth of Massachusetts public health requirements (wearing a face-covering in public/office spaces; maintaining appropriate physical distancing) and BU’s public health requirements (COVID-19 testing and daily health screening) are mandatory for all members of the BU community. It is vital that all faculty and staff in the BU community meet the commitments outlined in the BU COVID-19 Health Commitments and Expectations document for Faculty and Staff. The convenient chart below outlines the compliance requirements for each testing category.

Appealing to a common sense of community wellbeing is our first line of defense. Unfortunately, this alone will likely not be sufficient to maintain a safe and healthy campus. Although we do not expect widespread failure to comply with expected health protocols associated with lab testing, performing the daily health screening, and wearing a face covering, BU has established the following protocol to address those situations involving noncompliance.

Lab Testing Compliance

Lab testing with the frequency associated with your assigned testing category is essential to maintain the safety and health of the BU community. Employee compliance information with testing requirements is provided to managers/deans/vice presidents on a daily basis. Managers will need to take into consideration variable work schedules, vacations, etc. in order to determine whether an employee is compliant or non-compliant.

Given its importance, failure to comply with the required testing frequency will result in corrective actions as follows:

  • First Missed Test – staff and faculty may not remain at work, and will receive a written warning.
  • Second Missed Test – staff and faculty may not remain at work, will have a conversation with their dean/senior-level manager, and receive a final written warning.
  • Third Missed Test – staff and faculty will be subject to additional consequences up to and including the possibility of suspension or termination in accordance with the relevant provisions of either the non-represented staff handbook, their respective collective bargaining agreements, or the Faculty Handbook.

Daily Health Screening Compliance

Daily health screening is also essential to help maintain the safety and health of the BU community. Employee compliance information with daily health screening requirements is provided to managers/deans/vice presidents on a daily and weekly basis. Managers will need to take into consideration variable work schedules, vacation, etc. in order to determine compliance or noncompliance.

Given its importance, failure to comply with the daily health screening process will result in corrective actions as follows:

  • First Phase – if staff or faculty fail to perform required daily health screening a total of 5 times, they may not remain at work, and will receive a written warning.
  • Second Phase – if staff or faculty fail to perform daily health screening one additional time (a total of 6 incidents) they may not remain at work, will have a conversation with their dean/senior level manager, and receive a final written warning.
  • Third Phase – if staff or faculty fail to perform daily health screening one additional time (a total of 7 incidents), they will be subject to additional consequences up to and including the possibility of suspension or termination in accordance with the relevant provisions of the non-represented staff handbook, their respective collective bargaining agreements, or the Faculty Handbook.

Quarantine Compliance

In those instances where staff or faculty fail to comply with quarantine requirements, the corrective actions outlined above for Lab Testing will apply. Staff have ten COVID Paid Absence Days available for use in the event they are placed in quarantine. Faculty and staff who are required to quarantine should immediately notify their respective Department Chair, Dean and/or manager.

Face Coverings Compliance

The most visible way to demonstrate the commitment to a safe and healthy BU is to wear a face-covering while on campus. Chronic refusal to wear a face-covering will be addressed by management. If a staff or faculty member refuses to wear a face covering and does not have an approved accommodation then the employee will not be permitted into the workplace. The manager/dean/ vice president will take appropriate action to be determined in consultation with HR and the Office of the Provost. Refusing to follow the University’s safety and health protocols will not create an exemption that would allow a staff or faculty member to work remotely.