Conference Reimbursement
BU Accounting requires this form to be submitted within 20 days of travel. The University does not reimburse for bar tabs (one drink with a meal is ok), in-flight wifi, seat upgrades, tax on printing or Uber/Lyft surging charges. Please refer to the FAQs page for more information.
Prior to uploading your receipts, please make sure there is only one file per transaction (combine itemized, proof of purchase, any additional materials), and label the file as DATE_EXPENSE_$ TO BE REIMBURSED. All receipts must be itemized and show proof of purchase (including meal receipts). If your receipt does not show proof of payment, please attach one of the following:
Receipt showing cash or credit card payment,
Credit card or bank statement showing individual expense (please hide account number),
Cancelled check (please hide account number). If you are missing an itemized receipt, please upload this form: www.bu.edu/travelservices/files/2016/05/Missing-Receipt-Affidavit.pdf
Please write a brief summary of your activities at the conference, your presentation material and a recommendation for future students.
Please note any additional information we should know to help process your expense report. For example split meals, shared rooms, rooms covered by conference, etc. Hotels should be based on shared occupancy, so please make note here if your room was a single occupancy.
Prior to uploading your receipts, please make sure there is only one file per transaction (combine itemized, proof of purchase, any additional materials), and label the file as DATE_EXPENSE_$ TO BE REIMBURSED. If your receipt does not show both itemization and proof of payment, please attach one of the following:
Receipt showing cash or credit card payment,
Credit card or bank statement showing individual expense (please hide account number),
Cancelled check (please hide account number).
If your research is still in progress, please write an update on your expected timeline of completion. If you have completed your research, please include a summary of the research project below.
The PhD Program wants to make sure you receive your reimbursements as quickly as possible. You may choose to submit reimbursement requests in multiple phases as you conduct your research by completing this form. Please note below if this is the case.
Prior to uploading your receipts, please make sure there is only one file per transaction (combine itemized, proof of purchase, any additional materials), and label the file as DATE_EXPENSE_$ TO BE REIMBURSED.
Prior to uploading your receipts, please make sure there is only one file per transaction (combine itemized, proof of purchase, any additional materials), and label the file as DATE_EXPENSE_$ TO BE REIMBURSED. - research software.
