Concentration, Minor, and Graduation Forms
Objective: To get concentration, minor, and graduation information from students
When: Throughout the semester; Juniors must declare their concentration by March 1st
- SPC receives CMG forms
- Graduation information is input into TR01
- Concentration and minor information is input into RG23 (B=minor, C=concentration)
March 1 Deadline for Declaring Concentrations
Becky DiMattia – November 2017
- Juniors must declare their Concentration by March 1 of their Junior year, and since there’s 800+ of them, we nudge them about this throughout February.
- Bad juniors: Juniors who do not declare their concentration by March 1st
- We need them to declare their concentration b/c we need that info to be accurate a few months later, in late May, when we start doing RGRs for the rising seniors.
- Therefore, we don’t let Bad Juniors register for next semester (RG90, add a fake advising code)
- Getting it done:
- Use this doc for proj mgmt. R:\UDC\Operations\Becky’s Favorite Tracking Spreadsheets Tracking – Juniors Concentration Declarations.xlsx
- Email anyone who hasn’t declared their concentration and say “fill out the form” – this can come from Meghan, or advisors, with a nice advising component about how to pick a concentration, resources, concentration pop-up series, etc, or it can come from an Ops person and focus on the quick version – you haven’t done this, please do this.
- Watch as your CMG folder fills up
- Process CMGs
- Run the list again and update the tracking doc
- Email anyone who hasn’t declared their concentration …. repeat this a few times in February til all juniors have declared their concentration.
- Typical age-old problem that has not yet been resolved:
- You: declare your concentration
- Student: I’m not really a junior, I just have junior standing, I haven’t taken Core yet so I don’t know what I want to concentrate it.
- Possible answer #1. Ok fine, you don’t have to now, as long as you remember to declare your concentration one year before graduation
- This situation wreaks havoc with the next stage of the process, when we have to determine who is a real Bad Junior (can’t register), and who is not a real Bad Junior.
- Possible answer #2: You wanted to be a junior, so you’re a junior, you don’t get to decide when you don’t really want to be treated like a junior, just fill out the form so I can cross you off my list and stop nagging you.
- This is bureaucratic and makes students jump through hoops for no good reason, and it puts them on a concentration list when they may not mean it, but it makes the process nice and tidy.