Event Request Form - Questrom Events and Conferences

Questrom Event Request Form

Questrom Atrium Table requests can be submitted here.

Use this form to request event planning or management support from Questrom Events and Conferences for in-person and virtual events. Please Note: Requests must be submitted a minimum of four weeks prior to your scheduled event date.

Requestor's Name*
First Last
Requestor's E-Mail*
Requestor's Phone*
Requestor's Department/Unit/Group*
All departments/units/groups listed are within Questrom School of Business. For anyone outside of Questrom, please select one of the "Other" options at the end of the list.
Requestor's Group Name
Event Collaborator(s)*
All departments/units/groups listed are within Questrom School of Business. For anyone outside of Questrom, please select one of the "Other" options at the end of the list.
- None
- Accounting
- BUild Lab
- Center for Diversity, Equity, and Inclusion
- Decision Support
- Development and Alumni Relations
- Digital Business Institute
- Events and Conferences
- Executive Education Programs
- Faculty Actions
- Feld Center for Career and Alumni Engagement
- Finance
- Finance and Administration
- Graduate Admissions and Financial Aid Office
- Health Sector Management
- Human Resources Policy Institute
- Humphrey Fellowship Program
- Information Systems
- Information Technology Services
- Innovate@BU
- Management and Organizations
- Marketing
- Marketing and Communications
- Markets, Public Policy, and Law
- MBA Center
- Office of the Dean
- Online MBA
- Operations and Technology Management
- Pardee Management Library
- Registrar’s Office
- Social Impact
- Strategy and Innovation
- Student Group (Questrom Graduate)
- Student Group (Questrom Undergraduate)
- Specialty Master’s and PhD Center
- Susilo Business Center
- Susilo Institute for Ethics in the Global Economy
- Technology and Policy Research Initiative
- Undergraduate Development Center
- Other: Boston University Group
- Other: Non-University Group
Event Host
All events are required to have a faculty or staff member host from the hosting department present for the duration of the event. Please indicate this person's name, email, and phone here if they are different from the requestor.
Event Name*
Event Description*
Please list the abstract for your event if this is a seminar or academic-related event.
Event Start Date*
Note: Events will not be accepted with less than 3 weeks notice from event start date. Events with alcohol require 4 weeks notice to secure necessary permits and staffing.
MM slash DD slash YYYY
Event End Date*
MM slash DD slash YYYY
Event Start Time*
Do not include set-up time.

: Hours

Minutes

AM/PM
Event End Time*
Do not include breakdown or clean-up time.

: Hours

Minutes

AM/PM
Is this a recurring event?*
Please list additional dates and times below. Please do not submit multiple form entries for the same event series.
Additional Date(s) and Time(s)
Use the (+) icon to list multiple dates and/or times.
Event Type*
Will your event require captioning services?*
Consult the flow chart in the Virtual Events tab for additional information on captioning services.
- Yes
- No
- Unsure
Desired In-person Location(s)*
Use the (+) icon to list multiple locations.
Have you already reserved any on-campus spaces or contacted any off-campus venues?*
- Yes
- No
Virtual Platform
Maximum Capacities:
Zoom Meeting: 300 | Zoom Webinar: 1000
Anticipated Attendance*
Please list names and emails of the speakers for your event.
Use the (+) icon to list multiple speakers.
Please list names and emails of the co-hosts for your meeting.
Use the (+) icon to list multiple co-hosts.
Please list names and emails of the co-hosts for your webinar.
Use the (+) icon to list multiple co-hosts.
Please list names and emails of the panelists for your webinar.
Per the request of Development and Alumni Relations, if any of your panelists are BU alumni, please include their year of graduation and the school within BU they graduated from (Questrom, Engineering, etc.). This information will be included in their display names in Zoom.

Use the (+) icon to list multiple panelists.
Would you like to record this event?
Please note that breakout rooms cannot be recorded.
- Yes
- No
Would you like to schedule a demonstration of the platform before your event?
- Yes
- No
Target Audience*
- Undergraduates
- FTMBA
- OMBA
- PEMBA
- Specialty Master's
- PhD Students
- Alumni
- Faculty
- Staff
- General Public/ External Audience
Please provide the registration link for your event. If you need us to create a registration link for you, please indicate this here.*
Will this event be catered?*
- Yes
- No
Event Service Style*
- Disposable Products
- China Flatware (Extra Charge)
- Upgraded Rental Products (Extra Charge)
Please describe, in detail, your catering needs.*
Please visit the Catering on the Charles website for the most current menu options. The GSU student catering menu is not available for events in the Hariri Building.
Do you plan to serve alcohol at this event?*
Events with alcohol must be submitted at least 4 weeks in advance in order to secure necessary permits and staffing.
- Yes
- No
If yes, will it be a hosted bar (host group/department pays) or cash bar (attendees pay)?*
Please note for cash bars, cards are not accepted and attendee must pay with cash.
- Hosted Bar
- Cash Bar
What is the budget for your event?*
Please provide the account number(s) and account name(s) to be charged for this event.*
Please provide any naming conventions for this event that you would like used for budget reporting.*
30 character maximum including spaces. Faculty and staff only. Students, please enter 0.
Student groups: Please upload confirmation of your funding amount and source(s) for this event. Please do not submit this form without this information. We are not able to move forward with planning without this.
Drop files here or

Max. file size: 128 MB.
Are you planning to charge admission for this event?*
- Yes
- No
Please provide information on your pricing structure for attendees:*
Please list your event agenda/timeline here. If you have this already as a document, you may upload it at the end of this form.*
Please describe your setup needs here (layout, furniture, audio/visual, etc.).*
Please describe your photography, marketing, promotion, and design needs here.*
How would you define success for this event? How can we help you achieve that? What does the return on investment for this event look like?*
Would you like your event publicly displayed on the "Today's Events" screen in the Atrium?*
- Yes
- No
Please upload any relevant files for this event (space confirmations, floorplans, marketing collateral, logos, etc.). Please upload any documentation you may have if this event was hosted in past years. If your files are too large, you may email them to questromevents@bu.edu noting the event name in the subject line.
Drop files here or

Max. file size: 128 MB.
I have read and agree to follow the Questrom Events and Conferences Policies and Procedures.*
View them here: http://questromworld.bu.edu/events/policies-and-procedures/
- Yes
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