Event Request Form – Questrom Events and Conferences

Name*

First Last

E-Mail*

Phone*

Department/Office/Group*

Student clubs and organizations: Please indicate if you are an undergraduate or graduate group.

Event Collaborator(s)*

Event Title*

Event Description*

Please list the abstract for your event if this is a seminar or academic-related event.

Event Start Date*

Event End Date*

Event Start Time*

Do not include set-up time.

:

Event End Time*

Do not include breakdown or clean-up time.

:

Is this a recurring event?*

Please list additional dates and times below. Please do not submit multiple form entries for the same event series.

Additional Date(s) and Time(s)

Use the (+) icon to list multiple dates and/or times.

Event Type*

I'd like this to be considered for an Insights@Questrom Live Event.

FACULTY ONLY

Yes
No

Will your event require captioning services?*

Consult the flow chart in the Virtual Events tab for additional information on captioning services.

Yes
No
Unsure

Desired In-person Location(s)*

Use the (+) icon to list multiple locations.

Have you already reserved any on-campus spaces or contacted any off-campus venues?*

Yes
No

Virtual Platform

Maximum Capacities:
Zoom Meeting: 300 | Zoom Webinar: 1000

Anticipated Attendance*

Please list names and emails of the speakers for your event.

Use the (+) icon to list multiple speakers.

Please list names and emails of the co-hosts for your meeting.

Use the (+) icon to list multiple co-hosts.

Please list names and emails of the co-hosts for your webinar.

Use the (+) icon to list multiple co-hosts.

Please list names and emails of the panelists for your webinar.

Per the request of Development and Alumni Relations, if any of your panelists are BU alumni, please include their year of graduation and the school within BU they graduated from (Questrom, Engineering, etc.). This information will be included in their display names in Zoom.

Use the (+) icon to list multiple panelists.

Would you like to record this event?

Please note that breakout rooms cannot be recorded.

Yes
No

Would you like to schedule a demonstration of the platform before your event?

Yes
No

Target Audience*

Please provide the registration link for your event. If you need us to create a registration link for you, please indicate this here.*

Will this event be catered?*

Yes
No

Please describe, in detail, your catering needs.*

Please visit the Catering on the Charles website for the most current menu options.

Do you plan to serve alcohol at this event?*

Yes
No

What is the budget for your event?*

Please provide the account number(s) and account name(s) to be charged for this event.*

Please provide any naming conventions for this event that you would like used for budget reporting.*

Faculty and staff only. Students, please enter 0.

Student groups: Please upload confirmation of your funding amount and source(s) for this event. Please do not submit this form without this information. We are not able to move forward with planning without this.

Drop files here or

Max. file size: 128 MB.

Are you planning to charge admission for this event?*

Yes
No

Please provide information on your pricing structure for attendees:*

Please list your event agenda/timeline here. If you have this already as a document, you may upload it at the end of this form.*

Please describe, in detail, the support you need for this event including your desired setup for the space(s) you have requested. Include anything that may have not been covered in this form already.*

Please upload any relevant files for this event (space confirmations, floorplans, marketing collateral, logos, etc.). Please upload any documentation you may have if this event was hosted in past years. If your files are too large, you may email them to questromevents@bu.edu noting the event name in the subject line.

Drop files here or

Max. file size: 128 MB.

I have read and agree to follow the Questrom Events and Conferences Policies and Procedures.*

View them here: http://questromworld.bu.edu/events/policies-and-procedures/

Yes

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